Saving time in business is essential. An IT support provider in LA can play an important role in helping your employees utilize the latest technology while always offering around the clock support. Microsoft Outlook is widely used in many businesses, and keeping a few tips in mind can help you boost productivity and efficiency for your employees.
Here are five tips on how you can save time using Microsoft Outlook:
1. Rules
One of the best ways to streamline productivity while using Microsoft Outlook is to use rules that will automatically carry out instructions. The use of rules makes it possible to move specific messages to categories or folders, delete emails, or automatically forward a message. You can easily create a rule by simply right-clicking on a message to choose your own criteria and hit finish.
2. Delay Delivery
Using delay delivery is a popular way to control the time a message is sent. Delay delivery is especially effective if you are working on a late-night email, but you don’t want to send it out until later. You can access the delay delivery feature by clicking on options to set the time for delivery.
3. Favorite Folders
Another way IT support professionals in LA advise to boost productivity using Outlook is to use “favorite folders” to make it easier to navigate through Microsoft Outlook. You can easily rearrange these folders at any time to best meet your needs. Making it simple to access these folders increases productivity throughout the workplace, as you won’t have to spend extra minutes trying to find various folders.
4. Dictation
The dictation feature in Microsoft Outlook makes it possible to convert speech into text in the subject line and the body of a message. You can also make edits afterward to maintain accuracy. However, it’s important to remember that the “dictation” feature is only available for Microsoft 365 subscribers using the Outlook desktop app.
5. Quick Steps
Quick steps make it possible to perform multiple actions within a message by using a single click. Unlike rules, using quick steps isn’t always active, as you have control of how often it’s used. You also have the flexibility to create or delete any of these quick steps for further customization.
Advanced Networks offers high-quality IT support for small to mid-size companies in LA. We understand the importance of finding ways to boost productivity in the workplace. Our goal is to help businesses streamline their operations and help them take advantage of the latest technology. Feel free to reach out to us to learn more about our IT services.
