Google Workspace & Microsoft 365 for Schools in Los Angeles

🎒 Education Platforms

Google & Microsoft 365 for Schools

Almost every school lives in Workspace for Education or M365 Education — almost none are configured like it. Grade-banded controls, clean rollovers, and the privacy protections the law assumes.

  • Permissions tiered by grade — second graders aren’t seniors
  • August onboarding and June offboarding, automated from the SIS
  • Classroom apps vetted for COPPA before tenant access
  • Both ecosystems run coherently — Google classrooms, Microsoft office
  • Education editions free or discounted; we right-size across the mix
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Local Crew
California-based, no offshoring
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The people behind the racks
The Configuration Gap

Education Tenants, Actually Configured

Almost every school lives in Google Workspace for Education or Microsoft 365 Education — often both — and almost none are configured like it. Student accounts with adult-grade permissions, alumni mailboxes a decade old, classroom apps with tenant-wide access nobody approved, and sharing settings that would horrify the parent association. Advanced Networks manages both platforms specifically for schools: age-appropriate controls, clean year-over-year lifecycle, and the student-data protections FERPA and COPPA assume.

We’ve supported LA campuses for 20+ years — including St. James School and Notre Dame High School (case study) — and we present to independent-school business officers through Cal-ISBOA.

  • Education tenant configuration (Google, Microsoft, or both)
  • Grade-banded permissions and sharing controls
  • Automated year-over-year account lifecycle
  • Classroom app vetting and approved catalog
1
day for a 120-account rolloverAugust, Automated
40+
apps found in one auditVetting Backlog
2
platforms, one identity storyDual-Stack Norm
$0
for education base tiersLicensing Floor
What We Deliver

Both Platforms, School Logic

Managed on the academic calendar with grade-level awareness throughout.

🎚️
Age-banded configuration
Permissions, sharing, and communication settings tiered by grade level — what a second grader can do differs from a senior, and the tenant should know it.
🔄
Rollover automation
August onboarding and June offboarding as repeatable processes: new classes provisioned from the SIS, graduates archived and disabled, staff changes handled cleanly.
🔍
Classroom app governance
A vetting workflow for teacher-requested tools — COPPA and student-privacy review before tenant access, with an approved-app catalog teachers can actually use.
🔐
Staff security
MFA for faculty and staff, device management for school hardware, and the controls that keep a phished teacher account from reaching student records. Pairs with school cybersecurity.
💻
Chromebook and device fleets
Google Admin and Intune fleet management — enrollment, filtering, app deployment, and the summer refresh that has carts ready on day one.
🧭
Dual-platform strategy
Many schools rightly run Google for classrooms and Microsoft for the business office. We manage both coherently — identity, security, and support under one roof.
The Findings

Where School Tenants Go Wrong

From nearly every platform review we run.

01
One-size permissions
Kindergartners and seniors with identical settings, or students with staff-grade access.
02
Year-end chaos
Graduating classes never offboarded, new classes hand-built each August.
03
App sprawl
Classroom tools granted tenant access by well-meaning teachers, unvetted for COPPA.
04
Open sharing
Student work and staff documents visible far beyond intent.
05
No MFA for staff
The accounts that reach the SIS protected by passwords alone.
06
Two platforms, no plan
Google for classrooms, Microsoft for the office, and nobody owning either.
What Gets Fixed

The School Tenant, Itemized

Every item configured and maintained on the school calendar.

🎚️
Grade Bands
Age-appropriate settings
🔄
SIS Rollover
Automated yearly
🎓
Graduate Path
Export & archive
🔍
App Governance
Approved catalog
🔐
Staff MFA
Enforced
💻
Chromebook MDM
Google Admin
📱
iPad Fleets
Intune managed
🕰️
Retention
Records that matter
🧭
Dual Identity
One login story
📞
Escalations
Google & Microsoft
Real Outcomes

Case-Study Snapshots

Anonymized where needed — real LA engagements.

01
The rollover that took a day, not a month
A K-12 school hand-built 120 accounts every August. SIS-driven provisioning turned rollover into a one-day automated process — with June offboarding finally happening at all.
02
The app audit parents never had to read about
A tenant review found 40+ classroom apps with data access, a third unvetted. A governance workflow and approved catalog cut the list to what belonged — before it became a privacy incident.
03
Two platforms, one identity
A school running Google classrooms and a Microsoft business office unified identity and MFA across both — one login story, one security posture, no more gaps between them.
Frequently Asked Questions

Platform Questions, Answered

What tech coordinators and heads ask about the stack.

Google Workspace or Microsoft 365 — which should our school use?
Classrooms often favor Google; business offices often favor Microsoft. Both are free or deeply discounted for schools, and running both well beats running either badly. We’ll assess honestly.
Are the education editions really free?
Google Workspace for Education Fundamentals and Microsoft 365 A1 are free for qualifying schools; paid tiers add security and analytics worth evaluating. We right-size across the mix.
How do you handle graduating students’ accounts and work?
A defined offboarding path: student work export options for families, account archival, and clean deactivation — repeatable every June.
Can you vet classroom apps for COPPA?
Yes — a review workflow for data practices and permissions before tenant access, plus an approved catalog so teachers get quick answers.
Do you manage Chromebook carts and 1:1 fleets?
Yes — enrollment, filtering, deployment, repair pipelines, and summer refresh across Google Admin and Intune.
What does this cost?
It’s part of our school managed IT plans, scoped to enrollment. See our pricing guide.

Go deeper: K-12 IT Hub · Private School Managed IT · School Cybersecurity · Google Workspace Services

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